How long should records be kept before they are destroyed?

There are many variables and factors that determine how long records should be stored. A retention schedule that takes into consideration the document's useful value to your business and the governing legal requirements should be defined. Once defined, this schedule should be consistently followed.

Irregular or inconsistent destruction practices could be negatively construed in the event of litigation or audit. In addition, the new Federal Rule 26 requires that, in the event of a lawsuit, each party must provide all relevant records to the opposing counsel within 85 days of the defendant's initial response.

By destroying records per a retention schedule, a company appropriately limits the amount of materials it must search through to comply with this law. RCI can assist you in defining and managing your company's retention schedule.